City of Lancaster Council Meetings

Council Meeting May 11, 2020, approved minutes
Present: Mayor James Foster, Councilmen: Paul Reynolds, John West, Homer Jarvis, Margaret Reynolds-City Clerk, George Reindel-Waste Water Supervisor, Joe Groseclose-Water Supervisor, Jimmy McNary-Park and Maintenance Supervisor, James Berry-Police Dept., Laura Watson-Fire Dept.
Not Present: Tommy Roberts
Guests: none
Mayor Foster called the council meeting to order at 6:40 p.m.
A motion was made by John West and seconded by Paul Reynolds to approve the agenda with the following addition: Senior Parade. Mayor called for the vote, all in favor. Motion carried. Vote 3-0
A motion was made by Paul Reynolds and seconded by Homer Jarvis to approve the regular council minutes of March 9, 2020, presented by the city clerk. The Mayor called for the vote, all in favor. Motion carried. Vote 3-0
A motion was made by John West and seconded by Paul Reynolds to approve the bills for March 10-May 11 ($71,535.14). The Mayor called for the vote, all in favor. Motion carried. Vote 3-0
REPORTS:
POLICE: James reported he has been patrolling regularly. He reported 311 South 1st Street is in compliance, he is working with owners at 308 North 5th Street and 308 West Brown Street. Margaret informed the council about the increased number of complaints about “excessive barking” from multiple areas in town.
FIRE: Laura reported the fire department had a few rural fires with no fires in Lancaster city limits. Department reps have been attending meetings with several Schuyler County Agencies to establish COVID-19 Standard Operating Procedures. Laura and crew continue to work on the ISO report. The Fire department has requested the council to purchase the building at 103 East Jefferson Street as an additional building for the department.
WATER: Joe said all is well with the department. He would like to change out 25 residential meters and one bulk user meter.
STREETS: Jimmy has been picking up branches as weather permits, working at the roadside park, repairing city shed and doing general maintenance. Jimmy needs to know, which streets the council would like paved, and which will be patched. Ninth Street and Roosevelt Street shoulder will require several hundred tons of premix and oil.
SEWER: George reported: Margaret contacted the Anderson Engineering (digital mapping) and Visu-Sewer to set meetings to correct maps. Margaret will speak with the representatives from Glenwood about the city’s plan for the lagoon and the new DNR WWFT (lagoon) permit. George presented the lagoon flow meters plans. George was asked to speak with Bo Higgins, regarding the lagoon and the removal of sludge. The current estimate, from Nutri-Ject System, to remove sludge from all 5 cells at lagoon is approximately $750,000.
Discussion: after a lengthy discussion, the Mayor and councilmembers decided, at this time, the city will not sponsor or participate in any large gatherings, which would include city parks. They will ask people to use the general rules of social distancing when in any establishment, city park, or lake.
Discussion: The council will coordinate with the Fire Department to have the 4th of July fireworks at Spencer Lake.
Discussion: The council will allow a parent sponsored parade for the senior class on the square.
Opened Closed Session:
A motion was made by Paul Reynolds at 7:18 p.m. and seconded by John West to enter into closed session to discuss real estate. Mayor Foster called for a roll call vote: John West, aye; Paul Reynolds, aye; and Homer Jarvis, aye. Motion carried. Vote 3-0
City Clerk attended closed session. Laura Watson attended closed session 7:30 p.m.-7:38 p.m.
A motion was made by Paul Reynolds at 7:40 p.m. and seconded by Homer Jarvis to close closed session and reopen open session. Mayor Foster called for a roll call vote: John West, aye; Paul Reynolds, aye; and Homer Jarvis, aye. Motion carried. Vote 3-0
Close Closed Session
A motion was made by John West and seconded by Paul Reynolds to purchase real estate and building at 103 East Jefferson Street. Purchase is contingent upon obtaining finance. Mayor Foster called for a roll call vote: John West, aye; Paul Reynolds, aye; and Homer Jarvis, aye. Motion carried. Vote 3-0
Mayor Opened Mower Bids: From Sinclair and Sydenstricker:
A motion was made by Paul Reynolds and seconded by John West to purchase a John Deere X750 tractor mower at the cost of $11,225 from Sinclair. Mayor Foster called for a roll call vote: John West, aye; Paul Reynolds, aye; and Homer Jarvis, aye. Motion carried. Vote 3-0
Mayor Opened Rock Bids: From Starrett Rock
A motion was made by John West and seconded by Homer Jarvis to accept the bid from Starrett Rock. Mayor Foster called for a roll call vote John West, aye; Paul Reynolds, aye; and Homer Jarvis, aye. Motion carried. Vote: 2 ayes 1 nay
A motion was made by Homer Jarvis and seconded by John West to hire Gary Yearns and Jr. Shotten, as summer help. Mayor Foster called for a roll call vote: John West, aye; Paul Reynolds, aye; and Homer Jarvis, aye. Motion carried. Vote 3-0
The next regular council meeting will be held Monday, June 8, 2020, at city hall, Lancaster, Missouri, 7:00 pm.
As there is no further business, a motion was made by Paul Reynolds and seconded by John West to adjourn the meeting. The Mayor called for the vote, all were in favor and motion was carried. Vote 4-0
Mayor Foster adjourned the meeting at 8:17 p.m.
Minutes taken by Margaret Reynolds, City Clerk.

Council Meeting June 8, 2020, approved minutes
Present: Mayor James Foster, Councilmen: Tommy Roberts, John West, Homer Jarvis, Margaret Reynolds-City Clerk, George Reindel-Waste Water Supervisor, Joe Groseclose-Water Supervisor, Jimmy McNary-Park and Maintenance Supervisor, James Berry-Police Department, Laura Watson-Fire Department.
Not Present: Paul Reynolds
Guests: Bo Higgins-Advanced Microbial Solutions, Linsday Gravett
Mayor Foster called the council meeting to order at 7 p.m.
A motion was made by John West and seconded by Homer Jarvis to approve the agenda as posted. Mayor called for the vote, all in favor. Motion carried. Vote 3-0
A motion was made by John West and seconded by Homer Jarvis to approve the regular council minutes of May 11, 2020 presented by the city clerk. The Mayor called for the vote, all in favor. Motion carried. Vote 3-0
A motion was made by John West and seconded by Homer Jarvis to approve the bills March 12 to June 8 ($28,239.57). The Mayor called for the vote, all in favor. Motion carried. Vote 3-0
Presentation: Bo Higgins made a presentation about using microbes to get the lagoon into compliance with many of the DNR regulations. He presented a contract for one year at a monthly cost of $3350 per month and a 40,000 up front cost to house the equipment. We only pay the months we are in compliance. It will be discussed in July.
Opened Closed Session: 7:05 p.m.
A motion was made by Tommy Roberts at 7:05 p.m. and seconded by John West to enter into closed session to discuss real estate. Mayor Foster called for a roll call vote: John West, aye; Tommy Roberts, aye; and Homer Jarvis, aye. Motion carried. Vote 3-0
City Clerk and City Attorney, Lindsay Gravett attended closed session.
A motion was made by John West at 7:18 p.m, and seconded by Homer Jarvis to close closed session and reopen open session. Mayor Foster called for a roll call vote: John West, aye; Tommy Roberts, aye; and Homer Jarvis, aye. Motion carried. Vote 3-0
Close Closed Session: 7:18 p.m.
REPORTS:
POLICE: No report
FIRE: Laura reported the fire department had a few rural fires with no fires in Lancaster city limits, assisted in several accidents.
WATER: Joe said all is well with the department. He is working on bids to upgrade computer components at the pump house and water tower, last upgrade 2004. Also, bids on the little water tower per DNR.
STREETS: Jimmy has been mowing, burning at lagoon, and fixing equipment.
SEWER: George reported: George and Margaret met with Visu-Sewer to continue the corrections on the map. Flow meters not installed as of now.
A motion was made by Tommy Roberts and seconded by John West to have the gutters replaced at city hall. Mayor Foster called for the vote all were in favor. Motion carried. Vote 3-0
Discussion: Dangerous Building on the square (old burger bar) has been sold. Margaret spoke to the owner and he will meet with the city and discuss options. The Clerk will investigate, hiring a building inspector, and will begin work on ordinances.
A motion was made by John West and seconded by Homer to hire Connie Kethe 8-10 hours per week. Mayor Foster called for a roll call vote: John West, aye; Tommy Roberts, aye; and Homer Jarvis, aye. Motion carried. Vote 3-0
A motion was made to turn off natural gas at old city hall 111 West Washington Street. Mayor Foster called for the vote, all were in favor. Motion carried. Vote 3-0
The next regular council meeting will be held Monday, July 13, 2020, at city hall, Lancaster, Missouri, 7 p.m.
As there is no further business, a motion was made by Homer Jarvis and seconded by John West to adjourn the meeting. The Mayor called for the vote, all were in favor and motion was carried. Vote 4-0
Mayor Foster adjourned the meeting at 8:45 p.m.
Minutes taken by Margaret Reynolds, City Clerk